In order to keep the competition fair and fun there are naturally rules to abide by.
- This event is open to any member of the Scout section or Girlguiding aged between 10 and 14½ years old.
- Teams entering the Senior event must comprise of three, four or five participants with or without one or two accompanying adults. It is not permitted for an adult or adults accompanying a team to be substituted with another adult or adults at any point along the route.
- Teams entering the Junior event must comprise of three, four or five participants with one or two accompanying adults. It is not permitted for an adult or adults accompanying a team to be substituted with another adult or adults at any point along the route.
- Wrist bands will be issued at registration and MUST be worn at ALL times and shown when asked.
- The kit list comprises a part of these rules.
- Participants wishing to retire should do so only at a checkpoint where the checkpoint manager will make the necessary arrangements.
- If a participant retires, the remaining participants may continue as long as at least three participants are still walking. If not, those wishing to continue must join up with other participants. Any incomplete team will not qualify for a trophy; the complete team that started must finish together to qualify for a trophy. Only finishing teams that consist of the same participants that started will receive a finishing time and place. Incomplete teams will receive a finishing time but not a placing.
- Checkpoints must be reached in the order given. It is the individual participant’s responsibility to make sure they scan their wristband at the start, at each checkpoint and at the finish. All participants must keep together throughout the walk. The time of the last participant in each team is the one that will be recorded.
- Time spent at each checkpoint will be included in the official finishing time.
- Teams using any support or assistance (external or internal) by whatever means may be disqualified.
- All adults accompanying a team must be current members of The Scout Association or Girlguiding and have a valid DBS certificate. They must supply their membership number when teams are registered. Any adult walking with a team is honour bound not to take the lead. This role is purely to ensure the safety of the young people.
- All adults supporting the event must declare seven days before the event evidence of Scout Association or Girlguiding membership and DBS clearance.
- When walking across country, obey the Country Code and have respect for people’s property. Teams will be subject to disqualification if they are found to have dropped litter.
- All participants are required to have a head torch. This must be worn, and switched on when darkness falls when walking on, or beside a road.
- When walking on roads during the hours of daylight, teams should be on a footpath or pavement if there is one, or walk in single file on the right facing the oncoming traffic. When walking on roads after dark, teams should be on a footpath or pavement if there is one, or walk in single file on the left. At night all participants should have their head torches switched on with the white light facing the front. The person at the back should walk with a red light clearly visible from the rear.
- All participants including all accompanying adults are required to wear hi-vis jackets (with or without sleeves) as the outer most layer of clothing and be visible from the rear at all times. During the hours of darkness the hi-vis should be visible from the front, especially when walking on or beside a road.
- DO NOT cross or walk along any “A” class roads except in an emergency, or where instructed to do so.
- Teams MUST phone the emergency number if they do not reach the next checkpoint after two hours walking from the previous checkpoint.
- The organisers and officials have the right to stop the event and/or participants from continuing at their discretion. A participant will be withdrawn from the event and not be allowed to continue if in the opinion of an event official they are deemed unfit to continue or making unsatisfactory progress.
- No team or participant can be withdrawn during the event without permission from Central Control or event official.
- The decision of the organising committee is final and they will adjust the rules and route if they consider necessary. They cannot be held personally responsible for any mishap or injury, however caused, during the event.
All decisions of the organisers are final. The organisers reserve the right to adjust the rules and route if they consider it necessary. The organisers cannot be held personally responsible for any mishap or injury, however caused, during the event.
The organising committee have agreed that all adult helpers taking part in the Chiltern 20 Challenge must be declared at least seven days before the event. All nominated adults will be checked for current membership of the Scout Association, and they must have a current DBS clearance. This requirement will include all adults walking with teams, and event helpers over the age of eighteen on the day of the event. Adults who provide transport to bring teams and individual walkers to the event will be asked to leave the premises of the venue immediately after delivering the youngsters unless they are declared and cleared as previously mentioned. Adults collecting youngsters at the end of the event should arrive at the venue no earlier than 5pm on the day. All helpers at check points or road crossing marshals must report to the event venue before taking up their posts. All adults will be required to provide a photograph of themselves when registering before the event. They will be issued with a photo-id card at the venue, and must wear it in a prominent position at all times throughout the event. This information will be gathered by email and stored on a single computer in a locked file. It will be retained for the duration of the event and then securely deleted. It will only be used by the organising committee to help ensure the safety and welfare of the participants of the Chiltern 20 Challenge 2019 and to help manage the event.
The Vetting Policy It is the policy of The Scout Association to check all adult volunteers to ensure that: only adults appropriate for a role are permitted to undertake responsibilities in Scouting; and that regular reviews are undertaken of adult volunteers to ensure their continued suitability. Accordingly The Scout Association is committed to:
- Following a defined process for appointing adult volunteers that establishes the applicant’s suitability taking into account the fundamentals of Scouting;
- The Child Protection Policy, AntiBullying Policy, Safety Policy and the Equal Opportunities Policy;
- Refusing offers from applicants that are found to be unsuitable;
- Putting in place robust vetting arrangements and ensuring that these arrangements are made clear to applicants and to the public;
- Taking into account relevant information from The Scout Association’s records, police forces, relevant statutory authorities, personal references and other credible sources.
- As part of the vetting arrangements, The Scout Association will undertake a Personal Enquiry which involves a check made against records at Headquarters for all adult volunteers and for certain roles a Criminal Record Disclosure Check. For foreign nationals or British Overseas Territory citizens operating abroad in British Scouting Overseas and Overseas Branches, checks must be made according to arrangements authorised by the Head of Safeguarding at Headquarters.